Administrative Assistant
Position Summary
LIFE Camp Inc is here to empower youth, promote wellness, and keep our communities safe. Founded in 2002, Life Camp supports youth and families in South East Queens to thrive through programs and services offered by the Crisis Management System and beyond. LIFE Camp is a growing organization, with great staff committed to preventing and reducing gun violence. Join our team today and show the world, Peace is a LIFEstyle.
The Administrative Assistant will be responsible for performing a number of administrative duties including creating reports, taking minutes, managing complex calendars and deadlines, and other organizational tasks. The ideal candidate is highly self-motivated and capable of managing their work load and prioritizing tasks in a fast-paced environment. This is an excellent opportunity to join a growing organization.
Position Responsibilities
● Preparing reports, memos, invoices, letters, and other documents, using word processing, spreadsheet, database, or presentation software
● Coordinate communications, including taking calls, directing calls to appropriate parties or taking messages, responding to emails and interfacing with guests and participants visiting LIFE Camp
● Handling basic bookkeeping tasks, working with our Finance team.
● Filing and retrieving non-profit records, documents, and reports
● Researching and conducting data to prepare documents for review and presentation by leaders, committees, and executives
● Helping prepare for meetings
● Accurately recording minutes from meetings
● Greeting visitors and deciding if they should be able to meet with leaders
● Schedule meetings and appointments and manage travel itineraries
● Ordering supplies and managing a records database
● Arrange organizational events such as in-office meetings, Holiday celebrations and staff appreciation events
● Maintain an organized filing system of paper and electronic documents
● Uphold a strict level of confidentiality
● Develop and sustain a level of professionalism among staff guests, provide general administrative support
Requirements:
● 2+ years' previous experience as support staff to a C-level executive within a rapidly-paced, fast-growing company or equivalent
● Excellent communication skills - verbal, written and presentation
● Able to adapt to changing job requirements
● Adherence to deadlines, with a strong sense of urgency, ability to define priorities, and unfailing attention to detail. Responds to internal and external communications in a timely manner
● Emotional intelligence, discretion, flexible work style, excellent diplomatic skills across all levels of the organization with the ability to inspire others to achieve a common objective
● Confidence working with executives and influencers, both internal and external
● Must be able to work autonomously and be a natural self-motivator
● Technically savvy with experience using communication tools such as Slack, Zoom, Google enterprise tools and Microsoft Office.